This component of our association web site is made available for you, the membership, for the dissemination of information as provided by our Board of Directors. Requests can be made by association members or affiliated entities, but their desired content will be screened by the Board of Directors before being posted to this site. The UMCA owns the exclusive rights to this virtual domain and reserves the right to control its content.
UTAH STATE ARCHIVES - PUBLIC NOTICE WEB SITE TRAINING, ETC.
Update regarding the Utah Public Notice Website as of June 3, 2008:
Great news! I have just complete a manual for the Utah Public Notice Website. The manual is now available for download from the State Archives' Website. Instructions for Download: Visit http://www.archives.utah.gov
In the "Did you know" section in purple on the right hand side, there is a link to contact the administrator. Click on the word "Contact." The training manual is then available for download in the form of a pdf file. Here is also a direct link:
http://archives.utah.gov/main/index.php?module=Pagesetter&func=viewpub&tid=1&pid=393.
Let me know if you have any questions or you see anything that needs corrected!
Update to the Utah Public Notice Website: The Utah legislature passed Senate Bill 38, Substitute 6 on the last day of the legislative session. When signed, it will extend the deadline for posting public meetings on the website from April 1, 2008 to October 1, 2008 and full compliance by April 1, 2009. Also, Senate Bill 32, Substitute 2 passed, which requires that all local governments post public bond notice hearings to the website. This will go into effect in May.
The website was launched for use on April 1, 2008 and available to the public.
Tiffany B. O'Sheal
Utah Public Notice Website Administrator Division of Archives tosheal@utah.gov
801-531-3847
CURRENT TRAINING SCHEDULE
My name is Tiffany O'Sheal. I am the Utah Public Meeting Notice Website Administrator for the State Archives. As you may know, the 2007 Legislature passed UCA 63F-1-701, establishing the Utah Public Notice Website. The website, due to launch April 1, 2008, is a centralized location for all public bodies within Utah to post their public notices (currently we have public hearings and public meetings that will be integrated). This website will make public notices more accessible to the public and hopefully boost participation in the public meetings and hearings. The requirement for compliance from all public bodies to post to the website also begins April 1, 2008. The mandate for posting meeting notices to the website comes from UCA 52-4-202(3)(i)(B), in the Open and Public Meetings Act. There are a few exceptions to the posting requirement. Municipalities and special districts with a budget of less than $1 million are encouraged, but not required to participate (UCA 52-4-203(3(ii)(b)). There is currently before the Legislature a bill that will require posting all public hearing notices for local governments, regardless of budget.
I have begun gathering information on all governmental entities and I am now ready to gather information on all the public bodies within your respective entities. The requested information will make it easier for the owners (all of you) and posters to register for the website and have immediate access to posting notices. Below is the requested information:
1. Name and contact person to be listed as the owner of the entity (this will most likely be you as the clerk or recorder).
2. Listing of all public bodies within your entity.
3. Contact information for each public body (offical name, contact person name, phone number mailing address and physical address).
4. Names of the individual(s) (posters) who will be responsible for posting public notices to the website for those public bodies (this may often be an executive secretary, etc.). Please also note if you want to approve all of their meeting notices before they are posted or if you want to give them permission (access rights) to directly publish notices to the public for their specific public body, without your prior approval.
5. Contact information for the individual(s) in #4 (name, e-mail, phone #).
6. Name(s) of Newspaper in the geographic jurisdiction of the public body that notices should be sent to for all public meetings of that body.
I know that this is a major undertaking and will take a few weeks to complete, but please make it a priority!
We will begin beta testing on the website on February 15th. If you are interested in participating, please let me know. This testing will allow us to work out kinks in the system before it goes public and we can use all the help we can get.
I thank you for your cooperation in helping to make this monumental task a success! If you have any questions, please feel free to contact me at 801-531-3847 or tosheal@utah.gov. I can also be reached via GroupWise Instant Messenger.
If you know of any PIOs/Department Administrators/Recorders/Clerks that did not receive this information, please have them contact me immediately.
Tiffany B. O'Sheal
Utah Public Meeting Notice Website Administrator
Division of Archives
tosheal@utah.gov
801-531-3847
IIMC Certification Matters For You To Be Aware Of
President Jones has directed that the following two documents be made available to our membership that she has received from IIMC. Please follow the links to load into your Adobe Acrobat Reader:
The Board of Directors, along with the association membership extends its congratulations to the highly deserving recipient of the prestigious Recorder of the Year award. During the 2008 Spring Conference Banquet in Orem, this honor was bestowed upon Orem City's Donna Weaver. Thank you for being an example to us all!
The Board of Directors, along with the association membership extends its congratulations to the highly deserving recipient of the prestigious Recorder of the Year award. During the 2007 Spring Conference Banquet in Saint George, this honor was bestowed upon Aurora City's Kent Freeman. Thank you for being an example to us all!
The Board of Directors, along with the association membership extends its congratulations to the highly deserving recipient of the prestigious Recorder of the Year award. During the 2006 Spring Conference Banquet in Moab, this honor was bestowed upon South Ogden City's Dana Pollard. Thank you for being an example to us all!
The Board of Directors, along with the association membership extends its congratulations to the highly deserving recipient of the prestigious Recorder of the Year award. During the 2005 Spring Conference Banquet in Richfield, this honor was bestowed upon Morgan City's Julie Lee. Thank you for being an example to us all!
The Board of Directors, along with the association membership extends its congratulations to the highly deserving recipients of the prestigious Recorder of the Year award. During the 2004 Spring Conference Banquet in West Valley City, this honor was bestowed upon Bountiful City's Kim Coleman, Hyrum City's Stephanie Fricke and Willard City's Terri Felenz. Thank you for being an example to us all!